Fulbright to India Guide – 2021-2022



Registration in India at the FRRO/FRO

All foreigners, including Fulbright scholars, entering India on Student visa are required to register with the Foreigners Regional Registration Officer (FRRO)/ Foreigners Registration Officer (FRO) in the city of affiliation within fourteen days of arrival in India if his/her/their visa is valid for more than 180 days. 

Registration is also required in the case of visa less than 180 days and if there is special endorsement “FRRO registration required.”  Fulbright dependents entering on Student Visa valid for more than 180 days are also required to register with the FRRO/FRO concerned if they continuously intend to stay for more than 6 months i.e. more than 180 days on each visit.  No registration is required in respect of children below the age of 12 years.

The Critical Language Enhancement Awardees should register within 14 days of arrival in India, at the place of affiliation for their Fulbright-Nehru research award.  These students should plan to travel to their place of language study only after completing mandatory registration.

Important:  All grantees should also check their visas to see if “Registration in India within 14 days” is stamped.  If it is, you have to register regardless of the information given above.

There is no fee charged for registration.  Any delay in registration after 14 days, FRRO extension or over-stay entails a late fee penalty of upto USD 10-300 (equivalent INR) depending upon the submission timelineUSIEF does not cover penalty charges.  *(Government of India may change this fee any time)

The registration process is online, so please ensure that the following documents are ready in scanned copies before you start the online process.

  • Applicant’s Headshot. Click the section on Photo in the FRRO site for photo specifications
  • Passport and Visa copy
  • Financial Resource Proof (Grant Authorization sheet issued by USIEF)
  • Fulbright-Nehru Research proposal (as per IIE Fulbright application)
  • Residence Proof in India (see below for acceptable address proof documents)
  • Joining letter from the affiliating institute in Inida (Bonafide Certificate or Form S)
  • Others- Letter and Undertaking from USIEF addressed to FRRO
  • Please note that this is not an exhaustive list and each FRO/FRRO may ask for additional documents specific to their requirement.

Note: Please make sure that all the documents (except the headshot) must be in pdf format and below 1MB size. The head shot must be in jpeg format with the same size requirement as above.

Type of Accommodation (Only one of the applicable) Documents Required
Rental Accommodation
  • Notarized Rental Agreement for the entire period of stay at city of affiliation in India       
  • Tenant Verification Form from local Police Station (to be arranged by the realtor/house-owner).
  • Copy of Latest Utility Bill (latest Electricity / Water Bill) of the rental accommodation in the name of house-owner (duly signed).
  • Copy of Photo ID (Voter’s ID card/Passport) of the same rental accommodation in name of house-owner (duly signed).
Personal (Paying) Guest
  • Original Signed Letter from the House-owner clearly mentioning U.S. Fulbrighter’s stay as a personal guest for the entire period of stay at city of affiliation in India along with address and tel. no., etc.
  • Copy of Latest Utility Bill (latest Electricity / Water Bill) of the accommodation in the name of house-owner (duly signed).
  • Copy of Photo ID (Voter’s ID card/Passport) of the accommodation in name of house-owner (duly signed).  

Important Note: As a housing proof, FRRO may not accept sub-letting document and any of the above-listed documents from existing Tenant.

Bed and Breakfast (B&B)
  • B&B must be a registered guesthouse with Police/FRRO.
  • ‘C’ Form to be provided by the guesthouse for entire period of stay at city of affiliation in India (grant duration).
University Guesthouse
  • ‘C’ Form to be provided by the guest-house for entire period of stay at city of affiliation in India (grant duration).
  • A letter from the University clearly mentioning U.S. Fulbright grantee’s stay for the entire duration in India.  

 Please read the instructions and FAQs on this link carefully.

  • You need to register yourself by creating your own user id. Preferably use your Gmail or any other personal email account (avoid using university email address to avoid delays in receiving OTP).
  • You will receive a One Time Password (OTP) on your email address after which you will be successfully able to register yourself.
  • Remember to have an active Indian mobile number. Giving mobile number during registration is optional but advisable in order to receive important message from the FRRO.
  • Fill in your personal information in the form, upload your photo and other required documents.
  • Once you complete filling up the form, save the application for future reference.

After submission, you may receive communication directly from the FRRO about additional documentation through an email. Please check your spam/junk mailbox as well. You can also track the status of your application through the registration portal. Please keep USIEF posted about any messages from the FRRO.

  • On approval, your Residential Permit (RP) will be sent as a soft copy through email. It can also be downloaded from the FRRO portal by signing in.
  • On receipt of the RP, please check if your details are correct and if it is valid for the entire period of your stay in India, i.e., until end of the grant period and until the date of your departure from India.
  • Please forward a copy of the Residential Permit to USIEF.
  • Please carry a print-out of the Residential Permit when you travel within or outside India. You should also save a copy on your mobile for easy retrieval. Hotels require passport, visa and registration details from foreign guests at the time of check-in.

In case you do not hear back from FRRO after two weeks of submission of registration documents, please reach out to USIEF immediately. For some grantees, the registration process may take longer than others.   Even though the process has become completely online, in some cases, you may be required to visit the FRRO office for additional paperwork. 

USIEF requests you to remain patient throughout this process and remember that you are in India as a cultural ambassador. If you have any concerns or face any obstacles, please alert the appropriate USIEF official at the earliest.

In Delhi, Mumbai, Kolkata, Chennai, Hyderabad, Bengaluru, Pune, Amritsar and a few other major cities, a new system of unique ID has been introduced.  Under this system, the affiliating university/institution has to fill in an online form for each student or scholar on arrival.  Through this form (also called Form S) the university/institution provides detailed information for the student/scholar and generates a unique ID for the scholar.  The scholar then uploads Form S to complete the registration process. Registration in the absence of this unique ID is not possible.  More information on this process is available on the following website: Form S

All students and scholars registered through the unique ID must inform their affiliating Institution the date of their departure from the country so that the Institution may inform the FRRO for their file closure.

  • Given the mandate of the Government of India (GoI), a Fulbright grantee can be affiliated to only one host institute during their grant period. This host institute will sign an official “Certificate of Affiliation” that will be used when you apply for your Student Visa.
  • Finding accommodations and gathering the required documents for registration can take up to two weeks. Therefore, you should not plan on traveling outside your city of affiliation during your initial two weeks in India.  You will not be able to begin research-related travel immediately after you arrive in India.
  • As part of the registration process, you will be required to visit your host institute upon arrival in India to collect the “joining letter.” USIEF will send a sample joining letter to your host institute before your arrival.
  • Ideally, you will be able to finalize your permanent rental accommodation in your city of affiliation within 7-10 days of arrival in India in order to proceed with the FRRO registration process If you cannot, then you will have to complete the registration process using a “Form C” from the guesthouse where you are temporarily residing. You will then have to formally change the address once you secure a permanent accommodation.
  • Please keep in mind that after registering at the FRRO, an FRRO official may come to visit your place of residence to verify the authenticity of your lease.
  • If your Fulbright project involves travel within India, please keep in mind that FRRO rules indicate that any travel outside your city of affiliation for a continuous period of eight weeks or more will require you to report your travel details to the FRRO office.
  • If you change your residential address, you are required to report your change of address to the FRRO.
  • You must carry your valid FRRO/FRO document at the time of exit from India, and if your registration is expired, you may be barred from leaving the country.
  • Please report the loss of this document to the nearest Police Station immediately.
  • Foreigners are required to inform the registration authorities of any permanent change of address. They are also required to inform the registration officer if they plan to be absent from their registered address for a continuous period of 8 weeks or more. 

Your FRRO/FRO registration must be valid and must cover your entire stay in India.  In case an extension of the FRRO/FRO registration is required, please contact USIEF at least two months in advance so that you can initiate the process.  The extension must be applied at the same FRRO/FRO office where your registration initially occurred.

Note:  USIEF cannot assist with FRRO extensions unless it is for the purpose of completing the Fulbright-Nehru grant.  Also, USIEF shall not be responsible for permit extension process who plan to stay in India beyond their grant period after expiry of their residential permit.  Fulbrighters must make the arrangements on their own to re-enter the country by obtaining an appropriate visa or apply for a visa extension independently.

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